Policies and procedures

CORONA VIRUS UPDATE
OUR CAMPS WILL FOLLOW NCDHHS, CDC AND LOCAL GUIDELINES TO ENSURE OUR CAMPERS AND STAFF ARE AS SAFE AS POSSIBLE.

HENDERSON FAMILY YMCA CAMP POLICIES AND PROCEDURES

SIGN IN AND OUT
Camp starts at 7:30 a.m. and ends at 6:00 p.m.  Children must be signed in and out of camp by a parent or authorized adult over the age of 18.  Only those adults listed on your child’s Permission Form will be permitted to sign them out of camp, unless written notification is made.  A picture ID must be presented by another adult at pick-up time.  This is for the safety and security of your child and your peace of mind.

LATE ARRIVAL / EARLY DISMISSAL
Camp starts at 7:30 a.m.  Please contact the camp office if your child will not be attending each day prior to 9:00 a.m. so that we can plan accordingly.  Your weekly schedule will indicate when your child should arrive for field trips and special events.  Camp ends at 6:00 p.m. If your child is still in the care of our counselors after 6:00 p.m., a $2.00 per minute late fee will be charged.  This policy is strictly enforced.

DISABILITIES / ILLNESS / MEDICATIONS
Children with disabilities will be evaluated on an individual basis prior to admittance to the Day Camp program.  Each child must submit a completed medical form and immunization record before they will be admitted to camp.

If a child becomes ill at camp and is suspected of having an infectious disease , he/she will be separated from the other campers until a parent or authorized person comes to pick up the child.  The child should not return to the camp until the illness is cured, has run its course, or has been diagnosed by a physician with a doctor’s note stating that the illness is not infectious nor contagious. The Director of Youth Development may refuse to admit any child who is suspected of having any infectious disease into the center. 

If medication is to be taken by a child during hours of operation (prescription or non-prescription drugs), the e Unit Leader or Director of Youth Development must have a completed ‘Medication Permission Form’ signed by the parent or guardian.  This form is provided for you in this packet. Please note that the camp cannot be responsible for administering long-term medications on a daily basis.

INCIDENTS
If a child is injured, the Director of Youth Development will take necessary steps to obtain emergency medical care and will record the incident and actions taken.  These steps may include, but are not limited to: 

  • Attempt to contact parent, guardian or family physician
  • Call an ambulance or paramedic
  • Take a child to the hospital, accompanied by a staff member

CHILD ABUSE AND NEGLECT
All YMCA staff are required by law to report any case of suspected child abuse or neglect.  Reports will be made through the Director of Youth Development to the CEO and then to the Vance County Department of Social Services.

TRANSPORTATION (ONLY DURING TIMES WHEN FIELD TRIPS ARE OFFERED)
All children will be required to have a parental permission slip to be able to participate in any and all field trips.  All children are to display proper conduct while on YMCA buses.  If a child does not display proper conduct while on any YMCA vehicle, he or she may not be able to participate in the next field trip.  Good behavior on the buses is a must for the safety of the children, driver and staff.  Safety rules to obey while on Y buses include:  no profanity; no physical contact with the driver or other passengers; riders must be seated while the bus is in motion; no screaming or loud talking; no eating or drinking on the bus.

THINGS TO BRING TO CAMP
Lunch in an insulated bag—we are unable to refrigerate or store lunches.
All clothing, bags and lunches should be labeled with child’s name.
Comfortable play clothes and shoes (they will get dirty!)
Swimsuit and towel—sunscreen is provided
Personal items for rest/quiet time may be brought but should be taken home daily for laundering.

THINGS TO LEAVE AT HOME
OPEN-TOED SHOES OR SANDALS
Clothing that promotes tobacco, alcohol, violence, or vulgar slogans
Handheld electronic games, toys, cards, or cell phones
The YMCA can not responsible for any lost, stolen or broken items.

BEHAVIOR MANAGEMENT POLICY
Praise and positive reinforcement are effective methods of the behavior management of children. When children receive positive, non-violent, and understanding interactions from adults and others, they develop good self-concepts, problem solving abilities, and self-discipline. Based on this belief of how children learn and develop values, this facility will practice the following discipline and behavior management policy:
We:                                                                                     
DO praise, reward, and encourage the children.
DO reason with and set limits for the children.
DO model appropriate behavior for the children.
DO modify the classroom environment to attempt to prevent problems before they occur.
DO listen to the children.
DO provide alternatives for inappropriate behavior to the children.
DO provide the children with natural and Logical consequences for their behaviors.
DO treat the children as people and respect their needs, desires, and feelings.
DO ignore minor incidents of misbehavior
DO explain things to children on their levels.
DO use short supervised periods of “timeout”
DO stay consistent in our behavior management program.

We:
DO NOT spank, shake, bite, pinch, push, pull, slap, or otherwise physically punish the children.
DO NOT make fun of, yell at, threaten, make sarcastic remarks about, use profanity, or otherwise verbally abuse the children.
DO NOT shame or punish the children when bathroom accidents occur.
DO NOT deny food or rest as punishment.
DO NOT relate discipline to eating, resting, or sleeping.
DO NOT leave the children alone, unattended, or without supervision.
DO NOT place the children in locked rooms, closets, or boxes as punishment.
DO NOT allow discipline of children by children.
DO NOT criticize, make fun of, or otherwise belittle children’s parents, families, or ethnic groups.

DISCIPLINE POLICY
The philosophy of the program is based on mutual respect being shown for all participants.  We   relate to children on an individual basis.  Rules and expectations will be made known to all children upon entry into the program.  Should a discipline problem arise the following steps will be taken:

  • The child will be spoken to in hopes that discussion and redirecting the child to another activity is all that is required to correct the problem.  A warning will also be given.
  • If the discussion and redirection does not seem to help, the child will be put in “time out” for a short period. 
  • If “time out” does not improve the child’s behavior the child will be removed from the group and taken to the site director’s office. A documentation of the child’s behavior (Bad Sports Report) will be made at that time.
  • Should the behavior problem continue, the parent or guardian, child, counselor and director will meet to discuss corrective procedures.  Should this process prove unsuccessful and behavior problems are not corrected, the child may be suspended or dismissed from the program.

“TIME OUT” – Time out is the removal of a child for a short period of time (1 minute for every year of the child’s age) from a situation in which the child is misbehaving and has not responded to other discipline techniques.  The “time out” is located away from the group activity, but within the counselor’s sight.  During “time out” the child has a chance to think about the misbehavior which led to his or her removal from the group.  After a brief interval, the counselor discusses the incident and appropriate behavior with the child.  When the child returns to the group, the incident is over and the child is treated with the same affection and respect shown to other children.